microsoft outlook how to add signature and phone number to email

You might also list any certifications that you or your company have. Check with your company first to see if they have specific things that they would like you to include. When adding company information, you may consider adding your company logo. If you don’t work for a company, you might put something like “Independent Contractor” or “Freelance Developer.” You may also leave this part out if you are not representing a company. If you work for a company, recipients need to know its name. This can be critical, especially for those who may not know you well or have not worked with you in the past.

Leave out any nicknames or shortened names unless you have a more casual work environment or clients. The following are items that will add the most value. Your top priorities: include your full name followed by your job or position, then contact information. There are numerous ways to ensure your email signature looks professional. How to Make Your Outlook Signature Look Professional When you get to the signature section of the settings (step 4), click on the text window on the right side, then edit the text box to look the way you would like. To update it, just follow the same steps that were used to create the new one. It’s also common to need to make changes when contact information changes, you receive a new job title, or you just want to brush it up a little. If you’re not happy with the way your new signature looks, no worries. The screenshots in this article are from the web version of Outlook. We’ll be doing this in the web version of Outlook, but it can also be done using nearly identical steps within the Outlook app.

Why You Need an Email Signature for OutlookĪdding a signature in Outlook is a fairly straightforward process.

What You Shouldn’t Include in Your Outlook Signature.

How to Make Your Outlook Signature Look Professional.

Update Your Microsoft Outlook Signature.Step 4: Click on Mail – Compose and Reply.Step 3: Click on “View all Outlook Settings”.

Microsoft outlook how to add signature and phone number to email